LIVE MULTI RESOURCE BOOKING MODULE
ID C869267Booking, policy enforcement, access-linked workflows, and utilisation visibility for any bookable workplace resource (desks, lockers, meeting rooms, parking). The full module is licensed at ULTRA.
Feature/What it does- Ultra Tier
Multi-resource Group Management- Define bookable resource groups (“neighbourhoods”, e.g. Desk Section A) for lockers, desks, or rooms.
Intentional Over-allocation Rules- Set capacity buffers (e.g. 110%) per resource group to maximise site occupancy against predictable no-shows.
Visual Resource Mapping- Attach photos or floor plans to resource groups to help users identify their assigned area.
Policy-Driven Booking Restrictions- Enforce rules on who can book, for how long, and how far in advance per resource type.
Employee Multi-Resource Booking- Self-service reservation of desks, lockers, and rooms via the Kenai dashboard.
Real-Time Availability Engine- Real-time availability of bookable resources during lookup and booking, eliminating double-booking.
Automated iCal Confirmations- Dispatches calendar invites with resource group images (floor plans) upon booking confirmation.
Booking-Triggered Site Access- Automatically provisions Gallagher cardholder access based on an active resource reservation.
Granular Access Group Mapping- Provisions access groups per resource type and group.
Time-Gated Access Windows- Restricts physical access group activation strictly to the start and end times plus grace period of the booking.
Auto-Release on Non-Arrival- Automatically cancels and frees up resources if a user fails to physically check in onsite.
Access-Verified Utilisation Tracking- Cross-references Gallagher entry events with Kenai bookings to report on attendance against booked resources.
